Words like “management system”, “automation”, and “workflows” can be intimidating and often perceived as costly. Instead of learning and adapting to these concepts and technologies, it can be easier to avoid the risk and give in to self-doubt and myths often associated with adopting anything new.
A technology management system can be a valuable contribution to leadership, staff, and even the community, especially when it encourages fiscal stewardship and accountability for every educational stakeholder.
Let’s debunk the top three myths so we can collectively enter the next innovative chapter in K-12 and Higher Education:
Myth #1: “We can track and manage everything in spreadsheets.”
Did you know the concept of the spreadsheet was first introduced in 1979? Forty-five years later, spreadsheets are still a vital part of the online digital experience but do not suffice for today’s technological needs. Staff may be comfortable with spreadsheets and other existing systems, but effective technology management systems pick up where outdated applications fall short and offer features that antiquated systems may never match.
Consider how many spreadsheets and systems are being utilized in your organization for cataloging digital tools, communicating purchased and approved (or not approved) applications, sharing training resources, tracking contracts and renewals, etc. Think back to the last time a contract renewal was missed and the cost associated with that oversight. Now, imagine managing all of those needs in one centralized system, built for every stakeholder to maximize investments and improve the overall digital ecosystem.
Myth #2: “We can’t afford anything new.”
A technology management system isn’t likely to be a line item in your budget today – so ANY cost is perceived as expensive.
The right technology management system should expedite the purchase, onboarding, adoption, and renewal of edtech tools – processes that require an exorbitant amount of time and resources with antiquated systems. On average, four-fifths of a school’s budget is earmarked for staff salaries and benefits, yet most invest very little in initiatives supporting staff’s operational efficiency. The real cost to the district is not putting centralized systems and automated processes in place to maximize staff efficiency and effectiveness.
Myth #3: “We’re too small for automation.”
No matter the size of your district or campus, the same processes and challenges exist within your technology and instruction departments.
Well-designed forms and workflows should not only capture pertinent information but also store this data historically and enable smooth transitions and continued momentum throughout any established process. Properly executed workflows minimize time to completion and risks associated with inadequate task management (i.e. haphazard vetting practices).
Technology management systems ensure all resources associated with technology are maximized – from Operations (Human Resources, Transportation, Finance) to Academics (Curriculum, Assessment, School Improvement) and beyond.
Veracity’s Technology Management System (TMS) was custom-built for fostering and developing strategies, solutions, and procedures that support innovation in digital learning, student achievement and school and community partnerships. The TMS requires less than one hour of training for staff and enables efficient and effective communication and operations for any size district or campus.
Beyond the myths: one centralized system that builds awareness, encourages adoption and accountability, and multiplies the effectiveness and output of staff…a solution your district can’t afford to ignore.
